Administrative Officer Job at International School of Tanganyika

Position: Administrative Officer

Location: Dar es Salaam

Deadline for Application: May 3^rd, 2025

International School of Tanganyika

The International School of Tanganyika (IST) is a prestigious international school located in Dar es Salaam, Tanzania. Established in 1963, International School of Tanganyika offers world-class education to students from diverse cultural backgrounds, serving both the expatriate and local communities. The school follows the International Baccalaureate (IB) curriculum, offering the Primary Years Programme (PYP), Middle Years Programme (MYP), and the Diploma Programme (DP), preparing students for global higher education and leadership opportunities.

International School of Tanganyika operates on two campusesone for elementary and one for secondary students both equipped with modern facilities that support academic, artistic, and athletic development. The school emphasizes inquiry-based learning, critical thinking, and intercultural understanding. It provides a well-rounded education that includes academics, arts, sports, and community service, all designed to develop compassionate, reflective, and responsible global citizens.

The teaching staff atInternational School of Tanganyika comes from various parts of the world and brings a wealth of experience and expertise to the classroom. With small class sizes and a strong emphasis on individual attention, students receive a supportive learning environment that encourages excellence and innovation. International School of Tanganyika is widely regarded as one of the top international schools in East Africa and has a strong reputation for producing academically successful and socially conscious graduates.

International School of Tanganyika Mission

Challenge, support and inspire all learners to become accountable citizens who find their own paths and thrive in a dynamic world.

International School of Tanganyika Vision

IST is a pioneering International Baccalaureate Continuum school that ignites a lifelong passion for learning.

We are a diverse and vibrant community that values student agency and cultivates local and global partnerships in an open and adaptive learning environment.

IST fosters exploration, collaboration, and authentic experiences that develop resilient and compassionate individuals.

International School of Tanganyika Core Values

Respect
Service
Well-being
Belonging
Growth

International School of Tanganyika Mission Impacts

An accountable citizen recognizes their impact and responsibility to their communities. They are equipped with knowledge, empathy, and ethical commitment. They embody the school’s values and contribute positively to society.
Learners will collaborate with mentors and are empowered to explore diverse opportunities that extend and enrich the curriculum.
Learners are self-driven, curious and confident. They are creative and imaginative thinkers who can develop solutions, seize opportunities, and adapt in the face of adversity.

International School of Tanganyika Strategies:

In order to support our mission, vision and values, IST will:

Strategy 1 – Leveraging Community
- Leverage the IST community and local and global partners.
Strategy 2 – Professional Growth
- Attract, develop, and retain exceptional professionals who embody IST’s mission, vision, and values.
Strategy 3 – Innovation & Learning
- Explore, create, and implement innovations in the educational ecosystem in support of learner agency, academic rigor, and the pursuit of excellence.
Strategy 4 – Future Focus
- Implement transformative approaches to resource management focused on environmental responsibility and efficiency, financial viability, and institutional continuity.

Summary of the Role

The Administrative Officer is responsible for the effective management of our front office operations, including switchboard, reception, mail distribution, and general administrative support services. This role ensures a professional and welcoming environment for visitors and provides efficient administrative support to internal teams.

Qualifications and Experience for International School of Tanganyika

Bachelor’s degree in Business Administration, Office Management, or a related field.
Minimum of 5 years’ experience in a similar administrative or front office role.
Experience working in a customer-facing environment is an added advantage.

Professional Competencies:

Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Ability to multitask and manage time efficiently.
High attention to detail and accuracy.
Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides).
Ability to work well under pressure and in a fast-paced environment.
Strong organizational and record-keeping skills.
Ability to handle confidential information with discretion.

Personal Attributes:

Professional, friendly, and approachable demeanor.
Punctual, dependable, and trustworthy.
Calm under pressure and solution-oriented.
Culturally sensitive and respectful.
Proactive with a strong sense of initiative.

Responsibilities for International School of Tanganyika

The primary responsibilities for the Administrative Officer will be:

Operate and manage the organization’s switchboard, directing calls to appropriate staff.
Welcome and assist all guests, ensuring a positive and professional reception experience.
Manage incoming and outgoing mail, courier services, and deliveries.
Provide general administrative support, including photocopying, scanning, filing, and organizing documents.
Manage and monitor office supplies, ensuring available stock and requests are handled promptly.
Maintain the reception area and meeting rooms, ensuring they are tidy and well-organized.
Support meeting logistics, including room bookings and refreshments.
Assist in organizing internal and external events, training, and staff meetings.
Coordinate with service providers and vendors as required.
Assist staff with travel arrangements and bookings where needed.
Use Google Workspace tools to support daily operations (Docs, Sheets, Drive, Calendar, Gmail, etc.).
Perform any other duties as designated by the Supervisor.

Particulars of the Search

Prospective Administrative Officer should be based in Tanzania and need to apply formally. Applicants should submit a letter (in English) describing fit and interest in the position, along with an up-to- date Curriculum Vitae. The names, addresses and contact details of three (3) referees.

Applications and enquiries should be directed to staffrecruitment@istafrica.com